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HR & Recruitment Support by Projet
Serving Vadodara, Gujarat

Candidate Sourcing Provider in Vadodara, Gujarat

Candidate sourcing, initial screening, interview scheduling and hiring coordination for organisations that need to fill roles without overloading their HR team.

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Overview

Projet supports the operational side of recruitment so that your hiring managers can focus on evaluating and selecting the right people. We source candidates through job portals, professional networks and referrals, conduct initial screening against your criteria, schedule interviews and keep candidates informed at each stage.

The service suits growing SMEs and startups without a full-time recruiter, organisations hiring in volume for sales, operations or support roles, and enterprises that need additional coordination capacity during expansion. We work to your job descriptions, screening questions and approval process, and maintain a recruitment tracker that shows where every candidate stands. Final selection and employment decisions always remain with you.

Business challenges we help solve

Too many or too few applicants

Some roles attract hundreds of unsuitable applications, while others receive very few, and both situations consume significant HR time to manage.

Interview scheduling delays

Coordinating availability between candidates and panel members takes many calls and messages, and good candidates may accept other offers meanwhile.

Candidates left without updates

Applicants are not informed about their status, which affects the employer's reputation and causes unnecessary follow-up calls to the HR team.

No clear view of hiring status

Managers cannot easily see how many candidates are at each stage, making it difficult to plan joining dates and workloads.

Organised recruitment support that moves candidates forward steadily

Projet begins by understanding each role, the must-have criteria and your interview process. We then source candidates through suitable channels, screen them with agreed questions, and shortlist profiles with notes for your review. Our team handles interview scheduling, reminders and candidate communication, and keeps a recruitment tracker current at every step. Regular hiring reports show pipeline status by role, and candidate data is handled only for the recruitment purpose for which it was collected.

What's included

Candidate sourcing

We source candidates from job portals, professional networks, referrals and your existing database according to the role profile.

Initial screening

We conduct telephonic screening for experience, availability, location, notice period and salary expectations, and record the responses.

Interview scheduling

We coordinate interview slots between candidates and panels, send confirmations and reminders, and handle rescheduling.

Recruitment coordination

We collect documents, communicate feedback outcomes as instructed and follow up with selected candidates through to joining.

Pipeline and hiring reports

We maintain a candidate tracker and provide reports on sourcing, screening, interview and offer stages for each role.

Key features

  • Role intake document: Each role begins with a documented brief covering requirements and screening criteria.
  • Structured screening notes: Every screened candidate has consistent notes to make comparison easier.
  • Volume hiring support: Campaign-style sourcing and scheduling can be run for multiple openings at once.
  • Candidate communication templates: Approved messages keep candidate updates consistent and professional.
  • Joining follow-up: Selected candidates are followed up until joining to reduce last-minute drop-offs.

How it helps your business

Less administrative load on HR

Your HR team can spend more time on evaluation and employee matters.

More relevant shortlists

Screening against agreed criteria helps hiring managers meet better-matched candidates.

Better candidate experience

Timely communication reflects well on your organisation as an employer.

Visible hiring progress

Managers can see where each role stands and plan accordingly.

What you receive

  • Role intake brief with screening criteria for each position
  • Screened candidate shortlist with notes
  • Interview schedule and confirmation records
  • Updated candidate tracker by role and stage
  • Weekly hiring pipeline report
  • Joining status summary for selected candidates

Industries we support

Startups, Entrepreneurs & SMEs

Used to hire for early roles without the cost of a dedicated in-house recruiter.

Warehousing, Logistics & Transport

Used for volume hiring of supervisors, operations staff and coordinators across locations.

Banks, NBFCs & Financial Services

Used to source and schedule candidates for sales, collections and branch operations roles.

Retail, Food, E-commerce & Distribution

Used to recruit store staff, delivery coordinators and customer support executives.

How the engagement works

  1. Step 01

    Share your open positions

    You tell us about the roles, numbers required, locations and expected joining timelines.

  2. Step 02

    Prepare role intake briefs

    We document requirements, screening questions and the interview process for each role.

  3. Step 03

    Agree the recruitment proposal

    You receive a proposal covering sourcing channels, scope of support, reporting and fees.

  4. Step 04

    Source, screen and schedule

    We source and screen candidates, share shortlists and coordinate interviews.

  5. Step 05

    Track and report hiring

    Pipeline reports and reviews keep hiring progress visible until positions are filled.

Serving Vadodara, Gujarat

Looking for Candidate Sourcing Provider in Vadodara, Gujarat? Projet delivers Candidate Sourcing for businesses in Vadodara and nearby areas through one coordinated team, with clear deliverables, structured workflows and regular reporting.

Candidate Sourcing in Vadodara, Gujarat, answered

No. We source, screen and coordinate, but interviews, selection and employment offers remain your decisions. Our role is to give you better-organised options.

Pricing can be per position, a monthly retainer for ongoing hiring, or a dedicated coordinator arrangement. The basis is set out in the proposal according to your volume of roles.

We use portals and channels suited to the role, and can work with portal subscriptions you already hold. Any additional portal costs are discussed before they are incurred.

Candidate information is used only for the recruitment process it was collected for and shared only with your authorised team. Retention and deletion practices are agreed in the engagement.

Yes. For volume hiring, we can run sourcing and scheduling as a campaign, with daily status updates to help you track numbers against targets.

Yes, Projet offers Candidate Sourcing for businesses in Vadodara, Gujarat.

Coverage within Vadodara, Gujarat is confirmed at enquiry.

Most work is delivered by our coordinated team remotely, with on-ground support in Vadodara, Gujarat where the scope needs it. Timelines and reporting frequency are agreed in the proposal.

Use the enquiry form on this page with your requirement, expected scope and preferred start date. We'll assess it and share a clear proposal with deliverables and timelines.

Request a proposal

Share your requirement and expected scope — we reply within one working day.

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